Executive Assistant

We are toogeza, a Ukrainian recruiting company that is focused on hiring talents and building teams for tech startups worldwide. People make a difference in the big game, and we may help to find the right ones.

Currently, we are looking for an experienced Executive Assistant to join one of Toogeza’s clients.

Responsibilities:

• Oversee and thoughtfully manage the COO’s calendar, priorities, and daily schedule
• Proactively monitor the execution of the schedule and promptly adjust the plans as required in response to any changes.
• Manage stakeholder communication and follow-ups.
• Prepare meeting agendas, take notes, track action items.
• Assist in producing management reports and presentations.
• Support light project coordination and process improvements.
• Arrange travel when required.
• In a fast-paced environment, manage personal errands and urgent matters.
• Maintain internal documentation upon request.
• Perform other duties as assigned.

Requirements:

• Advanced English.
• Strong stakeholder communication skills.
• High digital literacy.
• Comfortable working with common digital tools and using AI (e.g., ChatGPT) to support daily tasks.
• Ability to understand business context and tech terminology.
• Proactive mindset.
• Strong organizational skills.
• Based in Kyiv and willing to work from the office.
• EA experience is a plus.

We Offer:

• Competitive compensation.
• Health insurance.
• A dynamic working environment.
• Direct collaboration with top management.
• Opportunity to grow within the organization.

What’s next?
If this role sounds like a fit — we’d love to hear from you! Just send over your CV and anything else you’d like us to consider.

We’ll review everything within five working days, and if your background matches what we’re looking for, we’ll get in touch to set up a call and get to know each other better.