Executive Assistant (Business Support)

Overview
We are seeking a high-level Executive Assistant to support the business operations of a fast-paced, high-performing executive.
This role focuses on protecting the executive’s time, managing communications, and ensuring smooth internal coordination. The EA will work closely under an existing Executive Assistant and play a key role in maintaining operational flow and decision-making efficiency.
Key Responsibilities
Inbox & Communication Management (CORE)
Manage and triage incoming emails
Respond, redirect, or decline requests on behalf of the executive
Act as a gatekeeper — ensuring only high-priority items reach the executive
Route requests to relevant team members
Calendar & Time Protection
Manage and optimize executive calendar
Decline or reschedule unnecessary meetings
Ensure time is allocated effectively
Business Operations Support
Assist in keeping internal workflows on track
Support coordination across team members
Ensure follow-ups and tasks are completed
Collaboration with EA Team
Work under and alongside the current EA
Learn systems and processes quickly (within ~2 weeks)
Transition into independent support after onboarding
Requirements
Strong experience in Executive Assistant or similar role
Excellent judgment and decision-making ability
Ability to confidently say “no” on behalf of executive
Highly organized and detail-oriented
Comfortable working in structured, fast-paced environments
Experience with Google Workspace
AI awareness or willingness to learn
Nice to Have
Experience supporting high-level executives
Experience in fast-growing or high-demand environments

Location: RemoteType: Full-TimeWorking Hours: 10:00 AM – 7:00 PM Pacific TimeTraining Period: Must be open to working overnight hours temporarily (approx. 2 weeks)

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