Office Manager

We are the company that cares – for our staff, for our clients, for our partners and for the quality of the work we do. A dynamic, global company founded in 1995, we bring together more than 3000 driven, dedicated and passionate individuals. We work on the frontline of medical science, changing lives, and bringing new medicines to those who need them.

As an Office Manager you will play a pivotal role in ensuring the operations run smoothly by coordinating office supplies, managing vendor relationships, and overseeing administrative activities. Additionally, you will support the Country Manager and ensure effective communication, administration, and adherence to security, health, and safety policies within the workplace.

• Day-to-Day Office Activities: Ensures smooth running of the day-to-day office activities
• Facility Maintenance: Oversee the maintenance of the facility; Coordinate repairs and renovations
• Space Planning: Plan and optimize the use of available space; Manage space allocations
• Supplier/Vendor Management: Manage office suppliers and vendors; Handle contract negotiations and management;
• Office Administration: Coordinate the purchase of office supplies; Manage office equipment in collaboration with IT Infrastructure services; Organize meetings and events.
• Budget Management: Develop and manage the facility budget.
• Record Keeping: Maintain accurate records related to facility maintenance, repairs, and expenses.
• Health and Safety Compliance: Ensure compliance with health and safety regulations.
• Security Management: Oversee security measures to protect the facility, employees, and assets; Manage access control and surveillance systems.
• Business Trip Support: Provide support for business trips, including hotel and flight bookings; Prepare supportive business trip documentation and reporting for Accounting.
• Administrative Support: Provide administrative support to the Country Manager; Prepare and maintain various administrative reports as required by the Country Manager.
• Car Fleet Management: Planning and placing car orders; Handover and takeover of cars
• Business Cell Phone Management: Planning and placing cell phone orders; Handover and takeover of cell phones
• SOP Updates: Keeping concerning local SOPs and policies up-to-date
• College or university degree or an equivalent combination of education, training and experience that presents the required knowledge, skills, and abilities
• 2 years of administrative experience as an Office Manager
• Full working proficiency in English and Hungarian
• Proficiency in MS Office (Word, Excel & PowerPoint)
• Experience in an international company is a plus
• Experience with facility management is a plus
• Strong communication and organizational skills
• Problem-solving skills, ability to multi-task, take initiative and act proactively
• Discreet, trustworthy, and able to manage confidential information

If you feel it is time to make your skills and knowledge visible within a growing company with true focus on its people, then PSI is the right choice for you.