Administrative Assistant

Position: Administrative Assistant

Location: Phoenix, Arizona

Work Setting: Onsite Monday - Friday 8 am -5pm

Pay: Hourly wage

Company Overview: Join our dynamic team at Black Diamond Networks, a leading staffing agency providing highly qualified consultants to the Life Sciences, Engineering, and Technology sectors. We thrive on creating opportunities and supporting clients who make impactful contributions in major industries. We provide our clients and consultants with the tools, resources, and dedicated support necessary to ensure their success today, tomorrow, and in the future.

Who we’re looking for: We are seeking a highly motivated and proactive Administrative Assistant who brings positivity, professionalism, and a results-driven approach to every task. The ideal candidate anticipates needs before they arise, takes initiative to solve problems, and ensures our office runs smoothly and efficiently. This role requires exceptional organizational skills, attention to detail, and the ability to thrive in a fast-paced, collaborative environment.

What You’ll Do:

• Resume Management - 50%

o Format and edit resumes using AI tools to ensure consistency and quality.

• Front Office & Reception Duties - 10%

o Serve as the first point of contact by greeting and assisting guests.

o Screen and direct incoming calls appropriately.

o Manage incoming and outgoing mail and packages, including preparing shipping labels.

• Office Operations & Facilities - 20%

o Report and track maintenance issues promptly. Manage relationships with office and facility vendors.

o Monitor and maintain inventory of all office and kitchen supplies.

o Ensure the workspace is clean, organized, and welcoming.

• Cross-Departmental Support - 20%

o Assist in organizing and executing office events, celebrations, and team-building activities.

o Cross-train with other departments to provide additional administrative support.

o Assist with special projects and ad hoc tasks as needed.

Who you are:

• Positive Energy: You approach challenges with optimism and professionalism.
• Adaptable: You stay calm and flexible in a fast-paced, ever-changing environment.
• Resourceful: You find creative solutions and know how to get things done with minimal supervision.
• Proactive Mindset: You don’t wait to be told—you see what’s needed and take action.

Benefits and perks:

• Medical, dental and vision coverage
• 401K Investment option
• Quarterly off-site team events
• Volunteer opportunities
• Casual work environment
• Employee referral bonus program
• 3 weeks PTO

Experience and skills you’ll need:

• High School diploma required
• One-year administrative support, preferred
• Strong telephone and verbal communication skills
• Ability to multi-task
• Meticulous attention to detail
• Prior customer service
• Time management Skills
• Ability to learn quickly and adapt to changes within the organization
• Strong computer skills, including knowledge of all Microsoft Office applications
• Desire to be a team player and work as part of a group