Legal Secretary (Corporate)

Who We Are Looking For

Our Legal Secretaries support a team of lawyers in a dynamic and fast-paced environment. To succeed in this role, you will need to be highly organised, meticulous, resourceful, and able to manage multiple priorities effectively. You should possess strong communication and interpersonal skills, be a collaborative team player, and demonstrate professionalism and discretion when handling confidential information.

Job Description

• Provide efficient secretarial and administrative support to lawyers in the Banking & Finance practice.
• Prepare, format, proofread and manage legal documents, correspondence and transaction-related documents.
• Coordinate document execution, signing arrangements and closing processes.
• Maintain lawyers' client contact information in the firm's CRM system.
• Prepare and issue bills, including bill narratives, and follow up on outstanding invoices.
• Open, maintain and close legal files in accordance with firm procedures.
• Manage lawyers' calendars, meetings, travel arrangements and other administrative matters.
• Organise seminars, client events and perform any other secretarial duties as assigned by the supporting lawyers.

Requirements

• Prior experience as a Legal Secretary, preferably within a law firm environment.
• Experience supporting Banking & Finance, Corporate, or other transactional practice groups will be an advantage.
• Good proficiency in legal document preparation and formatting.
• Strong command of Microsoft Office applications, particularly Microsoft Word (including advanced document formatting, Tables of Contents and document styles).
• Excellent organisational skills with the ability to manage multiple deadlines in a fast-paced environment.
• Meticulous, proactive and able to work independently with minimal supervision.
• Strong interpersonal and communication skills with a client-service mindset.