Department Assistant, Real Estate

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Job Posting Title: Department Assistant, Real Estate

Location: Dallas - Shared Services

Additional Posting Details: Monday - Friday

8:00 am - 5:00 pm

Job Description: Duties/Responsibilities

• Oversee general office operations
• Coordinate appointments and meetings
• Delegate assignments to staff as appropriate, to ensure maximum productivity
• Manage requisition of supplies and equipment and maintain proper stock levels
• Assist in producing reports and/or compose office correspondence
• Assist with travel arrangements and expense reports for staff, as applicable
• Assist Director in preparation of meeting presentations
• Assist in managing real estate properties by monitoring rental income payments, real estate expenses and processing annual Ad Valorem property tax statements for payment
• Assist in preparation of monthly and quarterly Rocker b Ranch reports
• Assume responsibility of Oil and Gas Assistant in his/her absence
• Manage and maintain integrity of all real estate files, analysis reports and Access database records
• Manage and maintain integrity of QuickBooks database and produce monthly and ad hoc reports
• Manage and maintain tracking system for items placed in off-site storage location
• Manage requests for information in absence of Director and Real Estate Coordinator
• Responsible for processing Oil and Gas surface related invoices and payments for the Rocker b Ranch utilizing QuickBook application

Required Skills/Abilities

• High School Diploma or equivalent required
• 1-3 years real estate experience
• Proficient in Microsoft Office, TEAMS, and QuickBooks
• Must have strong attention to detail