Real Estate Sales Admin

Disclaimer: This job description serves as a general overview for the position listed below. Specific responsibilities and tools will be discussed in detail during the final interview. We encourage applicants to apply for positions that align with their skills and experience.

Overview

We are seeking a highly experienced Real Estate Virtual Assistant with proven experience supporting real estate professionals in Australia or New Zealand. This role is strictly for candidates who have worked directly with AU/NZ real estate clients and understand the systems, processes, and terminology used in these markets. Applicants without hands-on AU/NZ real estate experience will not be considered.

Key Responsibilities

Depending on your specialization, responsibilities may include:

• Sales & Listings Support
• Manage property listings (uploading to CRM, portals, websites)
• Prepare listing presentations and marketing materials
• Coordinate photography, floor plans, and staging schedules
• Write property descriptions aligned with AU/NZ standards

2. CRM & Database Management

• Maintain and update CRM systems (e.g., Agentbox, Rex, VaultRE, MyDesktop)
• Manage buyer/seller databases and tagging
• Track leads, follow-ups, and pipeline updates

3. Transaction Coordination

• Assist with contract preparation and documentation
• Ensure compliance with AU/NZ real estate regulations
• Coordinate with solicitors, buyers, and sellers
• Track contract milestones and settlement timelines

4. Marketing & Campaign Management

• Launch and manage property marketing campaigns
• Upload listings to platforms such as realestate.com.au, Domain, Trade Me
• Create social media posts and email campaigns
• Monitor campaign performance and reporting

5. Administrative Support

• Inbox and calendar management
• Client communication and appointment scheduling
• Document preparation and file organization

6. Property Management Support (if applicable)

• Assist with lease administration and tenant communication
• Maintenance coordination and follow-ups
• Arrears tracking and reporting
• One (1) to (2) years experience of Real Estate Cold Calling (AU, NZ)
• Excellent English communication skills, both written and verbal (at least C1 level)
• Ability to work independently and prioritize tasks effectively
• Exceptional attention to detail and accuracy
• Excellent organizational and time management skills

Technical Requirements:

• Equipment is self-provided

Computer:

• RAM: 8GB
• CPU/Processor: Intel Core i5 or AMD Ryzen 5 (12th generation or newest)
• HDD/SDD: 512 GB
• Operating System: Windows 11 Home or Pro

Accessories:

• Power Backup: Powestation, Powerbank, UPS, etc.
• Extra Display: Secondary/External Monitor
• Audio & Video: Noise-Cancelling Headset + Web Cam

Internet:

• Internet Speed: 40-50 Mbps minimum bandwidth speed for both Downloads and Uploads.

Contractor Perks & Rewards:

• 20 Paid Time Off
• Referral Bonus – 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract).
• Annual Trip – connect with the broader Wingman community in person.
• Dedicated Support Contact (CSM) – someone to help you succeed and stay connected.
• Access to a Network – collaborate with fellow contractors and onshore specialists.
• Opportunities to Upskill – optional sessions, peer learning, and developmental pathways.
• More Work, More Opportunity – potential for additional contracts, Statements of Work, or expanded workloads.
• High-Impact Projects – work alongside top-tier Australian partners on meaningful assignments.
• Flexibility First – deliver your work in your way, with full autonomy on how you achieve outcomes.
• Advisory Support – HR, Tax, and setup guidance available to make contracting seamless.
• 100% Work-From-Home Contracts – all engagements designed for remote delivery.

Pre-engagement requirements for Independent Contractors:

• BIR as you are a contractor (Required to submit any contributions required by the government.)
• NBI or Police Clearance
• Any Government-issued ID

Please note:

Only qualified candidates will be invited for an interview.