Admin Executive

Job Location:

Avani Riverside Bangkok Hotel



At Avani, we’re all about finding that perfect balance — between cool and kind, design and function, service and privacy. We’ve built our hotels and resorts around this philosophy: vibrant social spaces that vibe with the day, stylish rooms that simply work, and honest, locally inspired food. We embrace an upbeat service culture that genuinely respects the art of hospitality.

With a growing portfolio across Europe, the Middle East, Asia, Africa, and Australia, Avani is a brand on the move. If you take real pride in the little things — and believe that a warm welcome and a genuine smile make all the difference — you’ll fit right in here.

KEY DUTIES AND RESPONSIBILITIES

• Provide day-to-day secretarial and administrative support to the General Manager, including calendar management, meetings, appointments and correspondence.
• Prepare and organize documents, reports, presentations, meeting minutes and other materials for the General Manager / Hotel Manager.
• Coordinate internal and external meetings, follow-ups and communications on behalf of the General Manager.
• Handle confidential information and documents with professionalism and discretion.
• Provide general administrative and back-office support, including documentation, filing, data entry and coordination of day-to-day activities.
• Prepare purchase requests, invoices, payment documents and other administrative paperwork as required.
• Coordinate with internal departments and external partners as required.
• Maintain organized records, databases, contact lists and departmental documents.
• Perform other duties as assigned by the General Manager / Hotel Manager.

QUALIFICATIONS

• Bachelor’s Degree in Business Administration, Hospitality, Communications, or a related field.
• Minimum 2–3 years of experience in Executive Secretary, Personal Assistant, Admin Executive or similar administrative roles, preferably in a 4–5 star hotel, especially supporting a General Manager or senior executive
• Good command of spoken and written English.
• Strong organizational, coordination and time-management skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office
• High level of confidentiality, attention to detail and accuracy.
• Able to manage multiple tasks, prioritize work and meet deadlines.
• Professional appearance, positive attitude and service-minded personality.

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