Senior Executive - Transport

Job Title

Senior Executive - Transport

Job Description Summary

Job Description

Job Description

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• Transport Operations
• Manage daily operations of approximately 75 buses across assigned locations.
• Ensure buses operate as per defined schedules and routes.
• Conduct daily physical inspections of buses (minimum 5 buses) outside office premises.
• Arrange alternate transport in case of breakdowns or schedule changes.
• Monitoring & Reporting
• Verify daily security bus checklists and identify discrepancies.
• Track employee attendance/punching reports and determine flexi timings.
• Share updates with transport coordinators for route adjustments.
• Prepare and maintain:
• Daily employee count reports
• Flexi timing reports
• Parking vehicle count
• Breakdown reports
• Submit monthly consolidated reports to the client.
• Vendor Management
• Coordinate with transport vendors for:
• Bus availability and deployment
• Breakdown resolution
• Taxi arrangements during emergencies
• Conduct regular follow-ups and meetings for:
• Escalations
• Addition or removal of buses
• Compliance & Documentation
• Ensure all vehicles are valid:
• RC, Insurance, PUC, Permits, and other statutory documents
• Maintain records as per client-provided tracking systems and link sheets.
• Keep updated database of:
• Drivers (contact details and records)
• Bus fleet summary (additions and removals)
• Tracking & Systems
• Monitor and ensure GPS systems in all buses are functioning properly.
• Track daily transport issues using issue logs/sheets and ensure timely resolution.
• Safety & Audits
• Ensure all transport operations comply with safety standards and company policies.
• Conduct surprise inspections, including driver alcohol testing.
• Ensure pre-monsoon preparedness of all vehicles in coordination with vendors.
• Inspect new buses with HSE team before onboarding them into operations.
• Verification & Control
• Verify and reconcile security transport records with internal transport data for accuracy in:
• Bus count
• Timings
• Incident Management
• Report on transport-related incidents promptly.
• Prepare detailed incident reports and coordinate corrective actions.
• Training & Coordination
• Participate in and coordinate defensive driving training programs for drivers.
• Ensure attendance and compliance with safety training requirements.

INCO: “Cushman & Wakefield”