HR Admin and Payroll Specialist

• Manage end-to-end HR administration and payroll processes.
• Independently calculate and process payroll, including statutory contributions, taxes, employee benefits, deductions, and other payments for employees and contractors (employment contracts, civil law contracts, and B2B agreements).
• Manage employee working time records, including overtime, absences, and annual leave.
• Independently maintain payroll documentation for all employees and contractors.
• Prepare internal and external reports for relevant authorities, including ZUS, PIT, PPK, GUS, and PFRON.
• Independently maintain HR documentation, including employee personnel files.
• Prepare employment contracts, civil law contracts, amendments, and other documents related to the commencement and termination of employment and contractual relationships.
• Monitor mandatory employee medical examinations and ensure their validity and compliance with legal requirements.
• Prepare and submit declarations and reports to the State Fund for the Rehabilitation of Disabled Persons (PFRON).
• Prepare and submit social security declarations, settlement documents, and reports to the Social Insurance Institution (ZUS).
• Prepare and submit tax declarations to the relevant Tax Office.
• Verify, maintain, and archive documentation related to social security settlements.
• Administer and process employee benefits.
• Cooperate with enforcement authorities regarding employee wage garnishments.
• Provide employees with information on social security contributions, insurance, and other benefits, and assist them with pension and disability benefit applications.
• Cooperate with the external accounting team on employee and contractor settlements, financial reporting, and payroll account reconciliations.
• Monitor changes in labor law, social security regulations, payroll legislation, and other relevant legal requirements to ensure timely compliance with company obligations.
• Cooperate with Occupational Health and Safety (OHS) and Fire Safety specialists.

Requirements

• Very good knowledge of Polish labor law and payroll regulations, including payroll processing for employment contracts, civil law contracts, and B2B agreements.
• At least 5 years of experience in independently managing payroll processes.
• Good command of English, enabling effective and confident communication.
• Proficiency in ERP systems and Microsoft Office applications.
• Strong sense of responsibility, reliability, and accountability.
• High level of accuracy and attention to detail.
• Excellent organizational and time management skills.
• A service-oriented mindset and a strong understanding of the HR and Payroll department's role in supporting employees and the organization.

Benefits

• Stable employment under an employment contract.
• Hybrid working model.
• Flexible working hours.
• Access to a flexible employee benefits platform.
• Opportunities for professional growth, development, and further training.
• Group life insurance.
• Private medical care.
• Additional days off.