Event & Webinar Coordinator (Part-Time)

We’re looking for a proactive and highly organized Event & Webinar Coordinator to help us bring our brand to life—online and in person.

This is a part-time role, perfect for someone studying marketing or communications, with 2+ years of startup experience and a passion for creating meaningful experiences. You'll collaborate across teams, travel for key events, and be part of a fast-paced, high-impact environment.

What you’ll do

• Plan and execute in-person events with partners across Mexico, Brazil, Colombia, and Argentina.

From GANTT planning to logistics, vendors, and on-site execution.

• Organize monthly webinars for current clients, leads, and partners.

You’ll own the flow—from agenda to promotion.

• Manage all event logistics: venue scouting, vendor negotiations, travel coordination, timelines, and budget tracking.
• When on-site, you may:

→ Handle live communications
→ Be the MC
→ Make sure everything runs smoothly

• Collaborate with Sales and Marketing to:

→ Design event branding and materials
→ Pitch prospects or speakers
→ Create pre- and post-event content

• Align every event with business goals—bringing energy, structure, and new ideas to the table.
• Be the go-to person during events—ensuring seamless execution and a top-notch experience for attendees and partners.
• Run post-event evaluations to understand what worked and how to improve.
• Build and nurture strong relationships with partners, speakers, vendors, and attendees.

Requirements

• Current marketing student or recent graduate with a strong academic record.
• At least 2 years of experience in startups or fast-paced environments.
• Excellent organizational and project management skills.
• Strong communication and interpersonal abilities.
• Flexibility to travel and manage events outside of regular working hours.
• Proficiency in tools like Google Workspace (Docs, Sheets, Slides) and familiarity with webinar platforms (e.g., Zoom, Microsoft Teams).
• Creative mindset with attention to detail and problem-solving skills.

Benefits

• Language Classes: Access to language classes (English, Portuguese, Spanish) to enhance communication skills.
• OpenAI Premium License: Complimentary access to an OpenAI premium license for personal or professional use.
• Paid Time Off: Enjoy 25 days/year of paid vacations and holidays to recharge and maintain a healthy work-life balance.
• Soft Hybrid Work: We meet 3 days/month in our Co Work offices, the rest of the time you can work remotely from wherever you like!