Project Manager - Federal

About

The Project Manager is responsible for the overall planning, execution, administration, and successful delivery of federal construction projects. This position serves as the primary management representative for the project and is responsible for ensuring compliance with contract requirements while achieving project objectives related to safety, quality, schedule, budget, and client satisfaction. The Project Manager coordinates all project stakeholders, including government representatives, subcontractors, suppliers, designers, and internal project teams. Responsibilities align with federal contracting requirements, including FAR, DFARS, USACE, VA, and other agency-specific standards.

Key Responsibilities

Project Leadership & Contract Administration

• Serve as the primary point of contact for project execution and contract administration.
• Manage all aspects of contract compliance, including federal regulations, specifications, and reporting requirements.
• Lead project kick off, planning, execution, monitoring, and closeout activities.
• Maintain effective communication with Contracting Officers (KO), Contracting Officer Representatives (COR), government stakeholders, and project team members.
• Manage project correspondence, submittals, RFIs, change orders, and contract modifications.

Cost Management

• Develop and maintain project budgets, forecasts, cost reports, and cash flow projections.
• Monitor project costs and productivity to ensure financial objectives are met.
• Negotiate and manage subcontract agreements and purchase orders.
• Review and approve subcontractor invoices, pay applications, and change requests.
• Identify and implement cost-saving opportunities while maintaining contract compliance.

Schedule Management

• Develop, maintain, and oversee project schedules utilizing CPM scheduling principles.
• Monitor project progress and implement recovery plans when necessary.
• Coordinate procurement activities and long-lead material deliveries.
• Ensure subcontractors perform work in accordance with approved schedules and milestones.

Subcontractor and Procurement Management

• Lead subcontractor procurement, buyout, and contract negotiations.
• Coordinate and manage subcontractor performance, staffing, and compliance requirements.
• Ensure subcontractors fulfill all contractual, safety, quality, and schedule obligations.
• Resolve performance issues and facilitate coordination among trades.

Quality Control & Compliance

• Support implementation of the project Quality Control Program.
• Coordinate closely with Quality Control Managers to ensure compliance with project requirements.
• Monitor project documentation, inspections, testing, and turnover requirements.
• Ensure corrective actions are implemented for non-conforming work.

Safety Management

• Promote a proactive safety culture and ensure integration of safety into all project activities.
• Support the Site Safety and Health Officer (SSHO) and enforcement of project safety plans.
• Participate in incident investigations and implementation of corrective actions.
• Ensure compliance with OSHA, EM 385-1-1, and agency-specific safety requirements.

Client Relations

• Develop and maintain strong relationships with federal agencies, government representatives, consultants, and stakeholders.
• Conduct progress meetings and provide regular status reporting.
• Address project concerns promptly and professionally to ensure client satisfaction.
• Represent the company in meetings, negotiations, and project reviews.

Qualifications

• Bachelor’s degree in Construction Management, Engineering, or related field (preferred).
• Minimum 5-10 years of experience managing federal construction projects.
• Strong knowledge of FAR, DFARS, federal procurement, and government construction practices.
• Experience with USACE, VA, NAVFAC, GSA, or other federal agencies preferred.
• Proficiency in project scheduling software, project management systems, and cost control processes.
• Excellent leadership, communication, and negotiation skills.

Performance Objectives

• Deliver projects safely, on schedule, within budget, and in compliance with contract requirements.
• Maintain positive client relationships and achieve high customer satisfaction.
• Minimize project risk through proactive planning and management.
• Successfully lead project teams and subcontractors to achieve project goals.