Administrator Planning, Design & Construction - Project Management Information System

Primary City/State:

HonorHealth - 8125 N Hayden Rd Scottsdale, AZ 85258

Category: Facilities and Maintenance

Shift: Day

Department:

Construction



Administrator Planning, Design & Construction - Project Management Information System




Great care starts with great people. (Like you.)

At HonorHealth, you’ll find something special. From humble beginnings in 1927 to one of Arizona’s largest nonprofit healthcare systems, our culture is built on warmth and neighborly kindness. Behind every smile is a highly skilled professional with deep expertise and an unwavering dedication to what matters most — caring for the health and well-being of people and communities across the greater Phoenix area.

Responsibilities:




JOB SUMMARY

The Administrator - Planning, Design & Construction - Project Management Information System serves as the enterprise owner and administrator of the healthcare system's Project Management Information System (PMIS), including Procore and other capital project delivery platforms. This role provides strategic leadership for the governance, configuration, adoption, reporting, automation, and continuous improvement of project management technologies that support the full capital project lifecycle.

ESSENTIAL FUNCTIONS

• PMIS Governance & System Administration:

Serve as the enterprise administrator and system owner for Procore and other approved PMIS platforms.
Establish, maintain, and enforce PMIS governance standards, data standards, naming conventions, workflows, permission structures, and project templates.
Configure company-level and project-level settings to support consistent delivery across the capital program.
Create and manage projects, user accounts, security permissions, distribution groups, workflows, and reporting structures.
Ensure PMIS functionality aligns with established project delivery standards, capital governance requirements, and organizational objectives.
Act as the primary point of contact for PMIS configuration, upgrades, testing, and change management initiatives.

• Digital Project Delivery & Workflow Optimization:

Develop, implement, and maintain project workflows supporting:

Design management
Contract administration
Submittals
RFIs
Change management
Cost management
Scheduling
Closeout documentation
Continuously evaluate and improve workflow effectiveness and user experience.
Support standardization of project execution processes across inpatient and outpatient programs.
Partner with Project Managers, Project Controls, Contract Administration, and Facilities teams to improve digital project delivery practices.

• Data Governance, Reporting & Business Intelligence:

Maintain enterprise project data integrity, completeness, accuracy, and accessibility.
Develop and administer dashboards, KPIs, executive reporting, portfolio reporting, and capital governance reporting tools.
Support integration of project data with capital planning, forecasting, project controls, and facilities systems.
Design and maintain standardized reporting for project leadership, executive leadership, and operational stakeholders.
Develop business intelligence solutions utilizing Power BI, reporting applications, and related analytics platforms.

• AI Adoption, Automation & Innovation:

Identify and implement opportunities to leverage artificial intelligence and automation technologies to improve project delivery efficiency and data quality.

Develop AI-assisted workflows supporting:

Reporting generation
Data validation
Document classification
Workflow monitoring
Project analytics
Knowledge management
Evaluate emerging technologies applicable to healthcare capital project delivery.
Ensure AI utilization follows organizational governance requirements and maintains appropriate human oversight.
Artificial intelligence is utilized to augment decision-making and administrative efficiency and does not replace professional review, approval authority, or accountability.

• Training, Education & Organizational Adoption:

Develop and deliver PMIS training programs for Project Managers, Program Managers, Project Controls personnel, Contract Administrators, Facilities staff, and leadership.
Facilitate onboarding of new users and provide continuing education regarding system functionality and best practices.
Develop user guides, standards documentation, instructional content, and process references.
Serve as the principal subject matter expert for PMIS utilization across the healthcare system.

• Systems Integration & Information Management:

Support integration and coordination between Procore and related enterprise applications including:
Financial systems
Contract management systems
Scheduling platforms
CAFM systems
Document management systems
Capital planning tools
Assist in the development of long-term digital project delivery strategies.
All other supporting duties as assigned.

EDUCATION

• Associates Required

EXPERIENCE

• 5 years, of experience administering construction project management systems, enterprise platforms, project controls systems, or comparable information management systems Required
• Experience administering Procore at the enterprise or owner level Required
• Experience supporting healthcare capital projects, healthcare facilities, or regulated environments Preferred
• Experience implementing reporting, business intelligence, automation, or AI-enabled solutions Preferred
• Experience supporting large multi-project capital portfolios Preferred
• Expert-level Procore administration and PMIS governance

Strong understanding of healthcare capital project delivery processes
Advanced reporting and business intelligence capabilities
Data governance and information management expertise
Workflow design and process improvement skills
Strong analytical and problem-solving abilities
Ability to simplify complex technical concepts for non-technical users
Exceptional organizational and documentation skills
Ability to manage multiple priorities independently
Strong stakeholder management and communication skills
Ability to influence organizational adoption without direct authority
Preferred

• SKILLS & COMPETENCIES:

Advanced scheduling and critical path analysis
Strong analytical and system-thinking capability
Ability to integrate capital delivery schedules with operational service needs
Understanding of healthcare operational risk, regulatory timing, and facility uptime requirements
Strong communication and coordination skills across technical, operational, and executive stakeholders
High attention to detail and data governance
Ability to influence outcomes without direct authority Preferred

• , SOFTWARE & TECHNICAL PROFICIENCIES

Procore (advanced administration)
Microsoft Power BI
Microsoft Excel (advanced)
Microsoft Office Suite
Project management and workflow platforms
Enterprise reporting systems
Document management platforms
AI-assisted productivity and reporting tools
Database and integration tools Preferred

LICENSE AND CERTIFICATIONS

• Procore Certified Administrator Preferred
• Power BI Certification Preferred
• PMP, CCM, or equivalent Preferred




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