Senior Executive Assistant to Co-Founder

Why This Role Exists

We don’t need a typical administrative assistant.

We need someone who ensures the Co-Founder’s day runs smoothly, operations stay on track, and nothing falls through the cracks.

This role sits at the center of leadership support, operational efficiency, and stakeholder communication—directly impacting decision-making, team alignment, and business execution.

What You’ll Be Responsible For (Outcomes)

You manage and optimize the CEO’s calendar
→ Priorities, meetings, and deadlines are coordinated efficiently and without conflicts

You act as a trusted point of contact
→ Internal teams and external stakeholders experience clear, professional, and timely communication

You ensure follow-through on deliverables
→ Tasks are tracked, deadlines are met, and nothing is overlooked

You prepare, review, and manage critical documents
→ Agreements, reports, and internal communications are accurate, organized, and ready when needed

You streamline operations and research proactively
→ Information is gathered, organized, and presented to support decision-making

You coordinate meetings and communications
→ Appointments, confirmations, and updates are handled without delays

You handle sensitive information responsibly
→ Confidentiality and professionalism are maintained at all times

You support additional initiatives as needed

→ Social media management, team coordination, or ad hoc projects are executed efficiently

What You’ve Done Before

• 5+ years of experience as an Executive Assistant or in a similar role (non-negotiable)
• Proven experience supporting C-level executives (CEO, Founder, or similar)
• Strong experience in calendar management, client communication, and document preparation
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail and follow-through
• Ability to multitask, prioritize, and adapt in fast-paced environments
• Proficiency in Google Workspace and ability to quickly learn new tools

Who You Are

Proactive — you anticipate needs and act before being asked

Detail-oriented — you catch what others miss

Solutions-driven — you find ways to make things happen

Highly organized — you keep multiple priorities and projects on track

Professional — you maintain confidentiality and clear communication

Adaptable — you thrive in fast-paced, dynamic environments

Who This Is NOT For

This is not a fit if your experience is primarily:

• Administrative support without direct C-level exposure
• Project coordination without ownership or independent problem-solving
• Roles where calendar management, stakeholder communication, or document prep were minimal
• Reactive assistants who wait to be told what to do

What Success Looks Like

• The Co-Founder’s day runs efficiently with priorities clearly managed
• Internal and external stakeholders experience smooth, professional communication
• Deadlines and deliverables are consistently met without reminders
• Documents, reports, and information are accurate, organized, and ready when needed
• Operations flow smoothly, and ad hoc tasks are executed proactively

Requirements

Minimum Technical and Work Environment Requirements:

• Internet Connection:
• Primary internet connection with a minimum speed of 15 Mbps.
• Backup internet connection with at least 10 Mbps.
• Backup connection must be capable of supporting work during a power outage.
• Primary Device:
• Desktop or laptop equipped with at least:
• Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.
• A minimum of 8 GB RAM.
• Backup Device:
• Must meet or exceed the performance of an Intel Core i3 processor.
• Must be functional during power interruptions.
• Peripherals and Workspace:
• A functioning webcam.
• A noise-canceling USB headset.
• A quiet, dedicated home office space.
• A smartphone for communication and verification purposes.

Benefits

• Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
• Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
• Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
• Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
• Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
• Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.