Project Coordinator

Job Description:

Overview:

The Project Coordinator will provide comprehensive project support to multiple project teams and senior leaders, ensuring smooth and efficient delivery of projects through coordination, documentation, and process management.

Responsibilities:

• Maintain and monitor project plans, schedules, work hours, budgets, and expenditures as directed.
• Create, modify, and produce detailed documents such as letters, proposals, reports, spreadsheets, and memorandums using MS Office Suite, primarily MS Excel and MS Word.
• Assist multiple Project Managers and senior leaders with documentation required for the timely delivery of projects.
• Develop and implement project controls, including dynamic dashboards, client-side reporting modules, and real-time status metrics.
• Support the implementation and management of project websites, information resources, and process automation tools.
• Process and distribute confidential and sensitive information/documents.
• File, retrieve, and manage corporate documents, records, and reports using SharePoint, Power BI, Power Apps, ESRI, or similar software as part of project workflows, including user credentialing.
• Coordinate calendars, schedules, meetings, trainings, and travel arrangements as requested.
• Prepare meeting materials, agendas, and coordinate catering for luncheons, celebrations, and client or internal meetings.

Qualifications:

• Bachelor’s degree in business or a related field of study preferred.
• A minimum of 5 years’ experience in a similar support role, preferably in the AEC industry.
• Previous experience handling highly sensitive and confidential information in an administrative capacity.
• Exceptional communication skills, both oral and written.
• Strong interpersonal skills with the ability to collaborate effectively with employees at all levels within an organization.
• Advanced proficiency in MS Office Suite, particularly MS Excel and MS Teams.
• Ability to meet deadlines and adapt to changing work assignments and priorities with professionalism.
• Strong organizational and time management skills with a customer-service orientation.
• High level of accuracy and attention to detail in work products.
• Ability to work independently with a high level of initiative.
• Ability to work Monday - Friday, 8am - 5pm with overtime as needed.

If you need an accommodation or assistance with completing your application due to a disability or special need, please contact our team at Recruiting@pape-dawson.com or call (210) 375-9000.

EEO Statement:

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.