Purchasing Coordinator (USA Healthcare) - EST Hours (Remote) - Talent Pool

PURCHASING COORDINATOR TALENT POOL – Not a live vacancy

This is not an active vacancy. It is an ongoing talent pool for South African purchasing and procurement support professionals.

We are building a pipeline of qualified Purchasing Coordinators to be considered for remote, US-based healthcare procurement roles as they become available through our clients. When a role opens, we will reach out directly to candidates whose profiles are the closest match.

About ISTA Personnel Solutions

ISTA Personnel Solutions is a fast-growing, global BPO company. We are not a recruitment agency. We operate as a dedicated extension of our U.S.-based clients’ teams, delivering high-quality operational support with precision, efficiency, and professionalism. We work across healthcare, ABA therapy, and broader professional services, connecting skilled South Africans with international operations that value quality and reliability.

Our USA clients provide procurement oversight and purchasing services to Long-Term Care (LTC) facilities and Skilled Nursing Facilities (SNFs), ensuring cost control, compliance, and efficient sourcing across multiple locations.

PLEASE NOTE:

• Working Hours: This role requires you to work EST hours Mon - Fri from 9am to 6pm EST (3:00 PM to 00:00 AM South African time - subject to change in accordance with daylight savings in the United States).
• Public Holidays: This role requires you to work on both South African and US public holidays (compensation for SA public holidays in accordance with the BCEA)
• Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and the ability to support a wired Ethernet connection is mandatory. Applicants without a fixed fibre line cannot be considered.
• Power Backup: A reliable power backup solution is required to manage load shedding and power outages. Applicants without a power backup cannot be considered.
• Work Environment: This is a fully remote working role.

Who We Are Looking For

We welcome applications from purchasing and procurement professionals across all backgrounds, including:

• Purchasing Coordinators / Purchasing Administrators.
• Procurement Officers / Procurement Assistants.
• Supply Chain Coordinators.
• Inventory / Stock Controllers with purchasing exposure.
• Order processing or invoice reconciliation specialists.
• Healthcare facility purchasing support staff.

What We Typically Look For

• Knowledge of purchasing or procurement processes.
• Exposure to healthcare facilities, Long-Term Care (LTC) facilities, or Skilled Nursing Facilities (SNFs) is advantageous.
• Comfortable navigating systems and software, with working knowledge of MS Office and Outlook, and solid Excel skills.
• Excellent written and verbal English communication skills.
• Strong critical thinking, problem-solving, and attention to detail.
• Comfortable working US business hours (EST alignment).

Key Responsibilities:

• Receive and review purchase orders submitted by healthcare facilities through the system, ensuring budget compliance, availability (including backorders), appropriateness, and alignment with purchasing trends before processing.
• Manage and resolve tickets for non-catalogue items by communicating with facilities, sourcing required products, obtaining ownership approval, and completing the purchase process.
• Monitor facility equipment rentals by tracking usage, ensuring items are not misused, maintaining rentals at minimum required levels, and coordinating timely returns.
• Process electronic invoices within the system by matching them to purchase orders and syncing with the accounting software; investigate and resolve any discrepancies or mismatches.

Requirements

• Knowledge of purchasing or procurement processes.
• Exposure to healthcare facilities, Long-Term Care (LTC) facilities and Skilled Nursing Facilities (SNFs)
• Comfortable navigating systems and software.
• Working knowledge of MS Office and Outlook, Excel skills required.

How to Apply

Submit your resume and complete the short screening questionnaire. There is no closing date, this pool remains open. Shortlisted candidates will be contacted as suitable roles become available.

We look forward to connecting with South Africa’s purchasing and procurement talent!