Executive Assistant

Princess Polly is the global fashion brand at the forefront of trend-driven, lower impact and accessible apparel. Established as an online force in the Australian retail scene in 2010, Princess Polly quickly became the clothing brand found in every influencer haul, viral TikTok, Instagram OOTD and celeb street looks. Now, one of the fastest-growing online women's fashion brands in the USA, Princess Polly has been delivering the best online shopping experience to customers worldwide for over 10 years.

As a part of A.K.A Brands; we are a global player with offices located in Los Angeles and Australia’s Gold Coast. With big plans ahead, we're always on the hunt for new talent to join our global team.

At Princess Polly, we’re all about moving fast, staying on trend, and creating unforgettable moments for our customers. We’re searching for an Executive Assistant & Project Coordinator to partner with our Chief Merchandising Officer (CMO), keeping priorities on track and projects moving across our Merchandising team.

This is your chance to step into a pivotal role, with a backstage pass to the action as the CMO’s trusted right hand. From managing calendars and coordinating key milestones to tracking projects, following up on actions and supporting team culture initiatives, you’ll help keep everything running smoothly behind the scenes. If you’re highly organised, detail-driven, proactive and love being the go-to person who makes things happen, we want to hear from you.

What you'll do

• Own calendar, inbox, and meeting management, keeping things on schedule.
• Prepare and polish presentations, reports, and key communications for leadership meetings and company-wide moments.
• Coordinate travel, expenses, and budgets to keep our team on time and on budget.
• Support the Merch team with recruitment, onboarding, org chart maintenance, and admin processes.
• Manage tools, systems, and subscriptions, ensuring everything is up to date and running smoothly.
• Play a big part in team culture, from monthly sample sale “Sip & Shops” to seasonal celebrations and recognition moments.
• Support ad-hoc projects and process improvements, helping the CMO prioritise work, coordinate stakeholders and keep key initiatives moving.
• Track key Merch projects, milestones and actions, following up with stakeholders to keep deliverables on schedule and flagging blockers or delays early.
• Coordinate cross-functional projects and maintain project trackers, ensuring progress, outstanding decisions and next steps are visible to the CMO.

What you'll bring

• 3+ years’ experience in an Executive Assistant, Project Coordinator or similar role, with experience managing multiple priorities or coordinating projects.
• Strong Google Workspace skills, particularly Sheets, Docs and Slides, with confidence using digital tools and AI to streamline tasks and improve efficiency.
• A proactive, solutions-focused mindset.
• Confident communicating with stakeholders, following up on actions and keeping projects and priorities moving.
• Top-notch organisational skills and the ability to juggle multiple priorities.
• Strong written and verbal communication skills, with a polished and professional style.
• Discretion and trustworthiness when handling confidential information.
• A positive, team-oriented attitude with the flexibility to adapt and stay calm under pressure.

What success looks like

• The CMO’s time, priorities and schedule are managed seamlessly.
• Meetings, milestones and communications are organised, polished and on track.
• Projects, milestones and actions are clearly tracked, stakeholders are kept accountable, and potential delays are flagged before they become issues.
• Team operations, admin and onboarding run smoothly and efficiently.
• Team culture initiatives bring our Polly DNA to life.
• You stay one step ahead, proactively solving problems and keeping everything running behind the scenes.

We recognise that asking you to give 100% of yourself on a daily basis requires us to offer an amazing opportunity.

• Competitive salary package.
• Flexible working arrangements.
• Access to a best in class parental leave and family planning program.
• Exceptional employee discount program.
• A stunning newly renovated office in beautiful Burleigh Heads;
• Work as part of a team of dedicated individuals focused on doing their best each day.
• Staff social activities.
• Monthly birthday celebrations.

Aside from the amazing array of tangible benefits and perks, Princess Polly offers you the chance to make an impact on a fast growing, global business. You have the opportunity to pursue your passion and plan your own future as part of our team!.

Princess Polly is an Equal Opportunity Employer (EOE) We're committed to a diverse and inclusive workplace and encourage applicants from all walks of life. Come join us, different makes us better.

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