Law Clinic Paralegal and Administrative Specialist

Job Description

SUMMARY:

This Limited Term Position provides paralegal and administrative management for the four legal clinics and their faculty directors and students. The clinics function as four separate “law firms” representing clients from the local community and across the U.S. in cases before Virginia and Federal courts, the U.S. Patent and Trademark Office, the U.S. Copyright Office, and the Virginia State Corporation Commission. The administrative specialist plays a dual role. They function as a paralegal assistant, providing crucial support to the 38 – 40 lawyers (both students and faculty) working in these busy law practices. Their second role is as an academic, operational manager, aiding the four professors in managing their full class loads and office operations. The position requires strong time and priority management with the ability to communicate to determine and anticipate the needs of the directors, students, and clients. It also requires the ability to understand multiple legal practice areas and the regulations and procedures governing all of them.

QUALIFICATIONS:

• Ability to work collaboratively with Law School clinic directors, thorough problem-solving skills, and the demonstrated ability to work independently and efficiently with multiple deadlines for overlapping projects
• Excellent customer service skills and professional demeanor
• Ability to effectively communicate with different constituencies
• Strong organizational and administrative skills
• Strong written and verbal communication skills
• Ability to anticipate needs and work independently
• Ability to exercise discretion in a confidential work environment
• Time management and multitasking skills
• Event support and technical assistance
• Scheduling for multiple programs and directors
• Proficient in Microsoft Office Applications (particularly Outlook, Word, Excel, Publisher, Adobe, Clio, Box, and PowerPoint)

EDUCATION & EXPERIENCE:

• Bachelor’s degree preferred, or some college with an equivalent combination of relevant education and experience
• Certified VA Notary Public, preferred (or ability to obtain certification after hire)
• 2-4 years of administrative support experience preferred
• 3-5 years of experience in legal administration preferred
• Paralegal certification, Certified Legal Assistant (CLA) accreditation, or equivalent experience preferred

WORK HOURS: In-office position

Monday through Friday, 8:30 am to 5 pm

Limited term dates: from date of hire to June 30, 2027

SALARY STRUCTURE: Non -exempt, full-time with benefits

Pay Grade 5 Hiring Range: $19.72 to $26.13