Executive Office Assistant | Mitarbeiter Geschäftsleitungssekretariat (m/w/d)

This is how you make impact as an Executive Office Assistant:

As an Executive Office Assistant (m/f/d), you will support the Team Leader Executive Secretariat in the efficient organization and coordination of administrative processes. You will coordinate the timely completion of administrative tasks within your area of responsibility and ensure they are carried out reliably and on schedule. You will work within the Executive Management Division, Secretariat Department, on a flexible working hours schedule. This is a permanent position.

This is what we offer:

• Varied and challenging tasks with interesting development prospects
• Performance-based remuneration, a strong team-oriented working environment, and attractive additional benefits
• A healthy work-life balance with flexible working hours, on-site canteen and fitness facilities

This is what you bring to the team:

• Extensive professional experience, or completed vocational training with several years of professional experience, or qualification as a Business Administrator, Technician, or Master Craftsman with initial professional experience, in either a commercial or technical field
• Professional experience in a secretarial role or other administrative functions
• Basic knowledge of appointment scheduling, travel organization, and travel expense management
• Basic knowledge of organizing meetings and events
• Basic English language skills
• Advanced PC application and IT software skills
• Ability to work independently, commitment, and flexibility
• Accuracy and attention to detail
• Loyalty, reliability, and strong teamwork skills
• Assertiveness and confidence in dealing with stakeholders

Your daily responsibilities include:

• Organizing and managing reception, visitor, and telephone services, including operation of the gate system for vehicle entry and exit
• Performing general administrative and organizational assistance tasks (mail processing, calendar management, etc.)
• Organizing business travel, including travel expense administration and reimbursement processing
• Supporting the planning and execution of meetings and events
• Providing administrative support to specialist departments
• Assisting with company vehicle management
• Organizing, procuring, and managing work supplies (office materials, laboratory coats, etc.)
• Performing backup and deputization duties to ensure the smooth operation of the Executive Management Secretariat