School of Engineering - Senior Executive/Assistant Manager

[What the role is]

School of Engineering - Senior Executive/Assistant Manager

[What you will be working on]

To provide integrated administrative, procurement and student development support to ensure efficient school operations and enhance student engagement outcomes.

• Provide guidance to academic staff on procurement and budgeting processes
• Perform end-to-end procurement (e.g. Small Value Purchases, Invitation To Quote, Request For Quote, Direct Contracting, Invitation To Tender) in accordance with government procurement guidelines
• Ensure compliance with organisational policies and support quality assurance audits with key stakeholders
• Maintain accurate data repositories and records to support reporting, compliance and decision-making
• Co-develop and implement student development programmes, leadership initiatives and engagement activities
• Support student club and activities to promote engagement and holistic development
• Support committees, meetings and school-wide events, including coordination, documentation and secretariat duties
• Leverage Microsoft 365 and digital/automation tools (e.g. SharePoint, Power Automate, RPA) to streamline workflows and enhance data management
• Undertake ad-hoc assignments and projects as required

[What we are looking for]

• At least 3 years of relevant experience, preferably in education administration
• Strong organisational, communication and coordination skills
• Team player with the ability to collaborate effectively across all levels
• Meticulous and self-driven, with strong attention to detail
• Able to work in a fast-paced environment and manage multiple priorities
• Proficient in Microsoft Office; familiar with Microsoft 365 and digital/automation tools (e.g. SharePoint, Power Automate, RPA) is preferred.