Deduction & Cash Applications Clerk

At Winland Foods, our success starts with people who live our values of Excellence, Quality, Integrity, Respect, and Collaboration every day.
This position is responsible for incoming mail and/or email sorting, scanning and attaching documentation within SAP for Accounts Receivable (AR) Deduction team in accordance with established policy and identification processes. The position reports to the Deductions Supervisor.

Employee Type: Full time

Location: WI Green Bay

Job Type: Finance Credit & Collection

Job Posting Title: Deduction & Cash Applications Clerk

Job Description:

Schedule: (Hybrid) Fridays are remote, while Mon-Thurs are in office
Work Location: 1120 Employers Blvd, De Pere, WI 54115
Benefits: Medical, Dental, Vision, 401(k) with match, STD/LTD/AD&D/Life, HSA, FSA, EAP, Hospital indemnity, Accident Insurance, Identity and Fraud Protection Plan, Legal, and Critical Illness.
Salary, based on experience and other qualifications: up to $23 an hourly with additional bonus potential

Roles and Responsibilities:

• Receives incoming mail, opens, reviews, scans, and attached to AR items within SAP.
• Reviews general inbox emails and attach deduction support to AR items within SAP.
• Secures and organizes deduction backup from customers via websites and/or by email/phone communication.
• Maintains electronic storage files which contain various support documents or templates needed to process deductions.
• Accurately matches authorized deductions to planned promotions, ensures deductions are setup correctly, issues customer credit for valid claims and submit repayment for unauthorized claims.
• Update deduction status, action code, reason code, root cause code, performance dates and comments as they change in the deduction management system.
• Apply established processes, procedures, and supporting documentation to resolve deductions with an audit mindset following SOX compliance standards.
• Escalates issues and errors timely. Acts in the best interest of Winland Foods in all matters.
• Keeps Supervisor and/or Manager informed of activities that may require escalated attention.
• Backup cross training for front desk/mail room tasks for out of office coverage.

The duties and responsibilities described are not a comprehensive list of all tasks. Additional tasks and duties may be assigned from time to time as necessitated by business needs.

Qualifications & Experience

• Professional attitude and appearance with a focus on customer service.
• Ability to work independently and as part of a team, prioritize work, and multi-task with interruptions.
• Experience in Microsoft Office products (Excel, Word, PowerPoint, Access, Teams).
• Organizational skills with emphasis on time management for success in fast-paced environment.
• Excellent communication skills.
• Ability to be resourceful and proactive problem solving.

Strong attention to detail with a high degree of accuracy.

Travel Requirements: None

Physical Demands and Work Environment:

Work is performed primarily in an office environment. The employee is regularly required to sit for extended periods while using a computer, and other standard office equipment. Frequent use of hands and fingers for typing and operating office technology is required. Close visual acuity is required to view electronic documents and screens. Occasional standing, walking, bending, or lifting of materials up to 15 pounds may be required. The employee is expected to maintain a safe and productive work environment that supports confidential business activities. Overtime may be required based on business needs.

EEO Statement:

Winland Foods seeks to recruit, develop, and retain the most talented people from a diverse candidate pool, and as a global company we believe our success is enhanced by fostering equity and inclusion in the workplace. Therefore, Winland Foods is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy, national origin, age, physical or mental disability, marital status, sexual orientation, gender identity, genetic information, military or veteran status, and any other characteristic protected by applicable law.