Administrative Assistant/Personal Assistant – (International Convention Center – Pre-Opening)

Be part of something extraordinary at the Palazzo Ezulwini International Convention Center, Eswatini’s premier venue for world-class events and conferences! This architectural masterpiece features a majestic central dome, a two-level theater for 1,800 guests, VIP reception rooms, and versatile event spaces. The luxury 5-star hotel will follow a year after, enhancing the venue’s prestige. Join us in redefining hospitality and event experiences in Eswatini — exciting career opportunities await!

Why Join Palazzo Ezulwini?

• Be part of an iconic development set to redefine Eswatini’s business and event landscape.
• Lead a world-class team in delivering exceptional experiences.
• Work in a dynamic, growth-focused environment with opportunities for professional advancement.

Role Overview:

The Administrative Assistant (Personal Assistant) will provide high-level administrative and secretarial support to senior executives, ensuring seamless daily operations.

Key Responsibilities:

• Manage executive calendars, appointments, and meetings.
• Handle confidential correspondence, reports, and documentation.
• Assist in travel arrangements, scheduling, and event coordination.
• Maintain organized records and filing systems.
• Support daily office operations and administrative functions.
• Prepare presentations, reports, and meeting agendas for executives.
• Act as a liaison between senior management and internal/external stakeholders.
• Conduct research and compile data to support decision-making processes.
• Ensure efficient document management and office organization.

Candidate Requirements:

• Diploma or degree in Business Administration, or a related field.
• 3+ years of experience in executive support roles, preferably in a corporate or hospitality environment.
• Strong communication, organizational, and multitasking skills, with the ability to handle complex schedules and priorities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and scheduling tools.
• Discretion and ability to handle confidential information with professionalism.
• Strong problem-solving skills and ability to work under pressure.
• Attention to detail, accuracy, and efficiency in administrative tasks.
• Ability to take initiative, work independently, and anticipate executive needs.
• Experience in handling international communication and correspondence.