Executive Assistant

About us
We are a European leading flight school operating under ATO (Approved Training Organisation) certification, delivering comprehensive ab initio airline pilot training.

Astonfly is recognised by major airlines, including Ryanair, Europe’s largest airline group, through its partnership in the Future Flyer Academy Program, designed to train the next generation of professional pilots.

Our identity is driven by a passionate, dynamic, and ambitious team committed to excellence in aviation training.

We offer modern facilities, a fleet of state-of-the-art aircraft, cutting-edge training resources, and a continuous focus on innovation and progress ensuring our students receive the highest standards of education and preparation for their careers.

The role
We are looking for an Executive assistant capable to support the General Manager in the administrative management of the school with professionalism, accuracy, and discretion.

Responsibilities

• Managing schedules and calendars, organizing business travel,
• Handling mail and email correspondence
• Preparing files, dashboards, financial reports and documentation
• Organizing Executive Committee meetings
• Coordinating internal meetings and events
• Managing general resources,
• Acting as the liaison between Management and department heads

With a two-year higher education qualification (Bac+2) in executive assistance or secretarial studies, you have at least 5 years of experience in a similar role.

You have an excellent command of office software tools, strong writing skills, and outstanding spelling and grammar abilities. You are also fluent in English and hold a valid Category B driving license.

To succeed in this role, you must demonstrate:

• High availability and responsiveness
• Autonomy, organizational skills, and attention to detail
• Absolute discretion
• Dynamism, adaptability, and flexibility in a changing environment
• Strong stress-management skills
• Good listening and interpersonal communication skills