Executive Assistant

We’re on the hunt for an energetic, detail-driven Personal Assistant to powerfully support our cofounder. In this pivotal role, you’ll leverage your fluency in Mandarin, financial savvy, and basic legal know-how to juggle multiple projects with ease. Flexibility, discretion, and a willingness to travel are paramount, as you’ll tackle a wide range of responsibilities—right down to managing personal tasks like coordinating visiting family members.

This position is Singapore / Hong Kong-based to meet our business requirements.

If you’re ready to step into a fast-paced environment where no two days are the same, we want to hear from you.

Key Responsibilities:

• Provide administrative support, including calendar management, scheduling meetings, and handling correspondence.
• Assist in financial management tasks such as expense reporting, budgeting, and liaising with financial advisors.
• Handle confidential information with discretion and professionalism.
• Coordinate international travel arrangements.
• Provide logistical support for both business and personal engagements.
• Assist with legal documentation and liaise with legal teams when necessary.
• Manage and coordinate family-related tasks, including the needs of visiting parents.
• Ensure seamless communication between stakeholders and manage tasks in a timely manner.
• Provide support for ad hoc tasks and after-hours requests as needed.

Qualifications:

• Fluency in Mandarin and English (written and verbal).
• Proven experience as a Personal Assistant, preferably supporting senior executives.
• Strong financial literacy with the ability to manage budgets and understand financial documents.
• Basic legal literacy and the ability to handle legal correspondence.
• Exceptional organizational and multitasking abilities.
• Strong interpersonal skills and the ability to work well under pressure.
• Flexibility to handle after-hours responsibilities and travel when required.
• Experience in coordinating personal and family-related tasks.

Preferred Qualifications:

• Bachelor's degree in Business Administration, Finance, or related field.
• Previous experience in supporting C-level executives.
• Familiarity with the financial or technology sector.