Project Coordinator

Position Overview:

The Project Co-ordinator will assist the Project Manager with the administration of one or more projects. This role will include contract administration and the co-ordination of on-site activities.

Core skills required:

• Contract Administration
• Financial Administration
• Computer literacy
• Strong communication.

A basic knowledge of construction programming, and quality assurance is required together with a willingness to develop these skills.

Duties and Responsibilities

Contract Administration

• Be aware of the Company’s contractual responsibilities and obligations as they relate to the project.
• Ensure that all invoicing is correctly coded and mathematically correct.
• All invoices are to be processed in a timely way.
• Ensure that amendments are raised for all approved variations and back charges.
• Assist with the preparation of cost reports in conjunction with the Project Manager and ensuring they are submitted on time.
• Assist in the development of Subcontractor scopes of work.
• Monitor and get documentary evidence that all statutory requirements and contractual requirements/obligations have been paid by Subcontractors and/or Suppliers.
• Ensure that all relevant documentation is issued for the calling of quotations/tenders in conjunction with the Project Manager.
• Assess and analyse tenders in conjunction with the Project Manager so that they conform with project requirements.
• Issue of Contract documentation.
• Ensure all relevant sub contractor employment requirements are adhered to.
• Develop and maintain supply schedules (e.g. concrete, Reo, etc.).

Personnel Management

• Assist Project Manager to ensure site personnel and sub contractors are aware of project goals and requirements.
• Effective delegation of tasks to site team members in relation to skill and ability.
• Assist the Project Manager in ensuring that the site team members receive adequate coaching so as to further develop and broaden their skill base and competence.
• Provide advice to Project Manager with regard to the suitability of direct reports.
• Conduct performance and development reviews on direct reports.

Formal Communication

• Issue all necessary correspondence with clients, authorities, consultants, sub contractors and suppliers.
• Attend and participate in all relevant meetings.
• Liaise with peers and colleagues to learn and develop a better understanding for ongoing Company activities.

Quality, Safety and Environment

• Take any reasonable actions consistent with the responsibilities of the position and subject to any limitations set by the Project Manager or Site Manager and Lipman’s policies, procedures and guidelines.
• Comply with relevant statutory requirements and Lipman’s quality, safety and environmental requirements as defined within the Project Plan.
• Identify improvements in efficiency, WHS & Environmental performance, quality and cost.
• Manage sample submission and approval process to ensure expectations are met.
• Initiate appropriate action to prevent the occurrence of incidents or non-conformities relating to Lipman, supplier/subcontractor, Client or visitor activities.
• Participate in preparing SWMS and ITP’s as required.
• Promptly report issues relating to project works, incidents, hazards, injuries, supplied products or services or systems of work as appropriate.
• Initiate or recommend solutions to rectify deficiencies or issues.
• Work in a safe manner without risk to themselves, others or the environment;

Correctly use and maintain personal protective equipment.

Requirements

Qualifications

Ideally will have tertiary qualifications in the Building Industry.

Experience

Proven experience in contract administration in the Building Industry.

Reports to:

• Project Manager and/or
• Site Manager

Personal Attributes

• Fair
• Honest
• Diligent
• Self Motivated
• A Team Player
• A Problem Solver
• Proactive
• Enthusiastic