Accounts Payable (Stocks)

Our client is a major Australian discount variety retailer with a nationwide footprint. They specialise in delivering value-driven everyday essentials across an extensive network of stores. As a long-standing household name, they continue to grow as a modern, customer-focused retail brand.

They are now seeking to hire an Accounts Payable to oversee non-stock and CAPEX payables while ensuring accurate and timely vendor payments. This role plays a critical part in maintaining financial integrity, internal control compliance, and positive stakeholder relationships across the business.

Job Responsibilities

Invoice Processing & Expense Management

• Process non-stock, service, and CAPEX invoices accurately in line with accounts payable procedures
• Perform general accounts payable activities including invoice coding, validation, posting, and payment preparation
• Process staff expenses, payment reimbursements, and employee expense claims in a timely manner
• Process shipping invoices and upload payment journals
• Manage stock invoices including 3-way matching and variance investigation for price and quantity when required

Vendor Management & Reconciliations

• Prepare and execute regular payment runs
• Perform complete vendor statement reconciliations and resolve balance discrepancies
• Set up new vendor profiles in SAP and verify local vendor details using EFTSure
• Respond promptly to vendor and internal stakeholder enquiries regarding payments and invoices
• Investigate and resolve missing approvals, coding issues, and other invoice exceptions

Compliance & Administration

• Review invoices to ensure strict adherence to Delegation of Authority requirements
• Manage the accounts payable inbox efficiently
• Provide support to team members and complete general administrative tasks including filing and document uploads

Requirements

• Minimum 5 years of experience in an Accounts Payable role
• Strong hands-on proficiency with SAP accounts payable software
• Competent working knowledge of Microsoft Excel and Microsoft Outlook
• Solid understanding of non-stock and service invoices, CAPEX transactions, and employee expense claims
• Proven ability to follow internal approval controls and Delegation of Authority requirements
• Exceptional attention to detail and high numerical accuracy
• Excellent time management skills with the ability to manage competing priorities

Nice-to-Have Skills

• Experience working within the retail sector or a high-volume commercial environment
• Experience using EFTSure for vendor onboarding and verification
• Familiarity with 3-way matching for stock invoices and variance resolution
• Experience processing shipping invoices and uploading payment journals

Benefits

• ​Permanent work-from-home set-up
• Dayshift (Australian business hours)
• Full-time job
• HMO
• Paid leave
• Christmas Bonus equivalent to 1 month's wage (pro-rata)