Junior OSS Customer Service & Service Operations Representative

Junior OSS Customer Service & Service Operations Representative

Position Summary

The Junior OSS Customer Service & Service Operations Representative supports the daily execution of OSS Customer Service operations and contributes to the continuous improvement of customer experience, operational performance and business processes.

Working closely with senior colleagues, technicians, sales, finance and business development, the role participates in the management of customer requests, service activities, contracts, complaints, reporting and operational improvement initiatives.

The position offers broad exposure to customer service, service operations, digitalization, automation and business process management.

Key Responsibilities

Customer Service Operations

• Process and follow up customer requests
• Support order and service administration activities
• Maintain customer master data
• Support management of contracts and agreements
• Assist customers through various communication channels
• Ensure timely and professional customer communication

Service Operations Support

• Support field service coordination activities
• Assist with planning-related activities
• Follow up work orders and service activities
• Support maintenance contract administration
• Manage machine and installed-base information
• Ensure accuracy of operational data

Complaints & Escalations

• Register and monitor complaints
• Follow up corrective actions
• Support customer escalation management
• Participate in root cause investigations

Finance & Commercial Support

• Support quotation follow-up
• Assist with invoicing-related activities
• Support cash collection initiatives
• Follow up customer disputes
• Participate in overdue reduction actions

Reporting & Data Management

• Maintain operational reports
• Monitor KPIs
• Support dashboard creation
• Ensure data quality in company systems

Continuous Improvement & Digitalization

• Contribute to process improvement initiatives
• Support implementation of new tools and systems

Education

Bachelor degree or equivalent experience in:

• Business Administration
• Commercial Sciences
• Supply Chain
• Engineering
• Operations Management

Experience

• 0-3 years experience

Competencies

• Customer-oriented
• Analytical mindset
• Strong organizational skills
• Willingness to learn
• Team player
• Interest in technology and digitalization
• Continuous improvement mindset

Languages

Mandatory:

• French
• English

Preferred:

• Dutch
• Spanish
• German

Additional languages are an asset.